Remote Administrative Assistant - Full time id-227
About the job Remote Administrative Assistant - Full time Job Description Responsible for providing administrative and general clerical support to either program chairs, department chairs, deans, or directors. Job Duties Provide advanced administrative support and perform a variety of work activities including:
- create, review and process purchase orders and invoices;
- create and process travel applications and reimbursements and assist faculty/staff with travel arrangements;
- maintain budget ledgers;
- monitor transactions of operating budget for department;
- monitor due dates for assignments and projects;
- assist with various department activities and events;
- answer telephones, screen transfer calls as appropriate, and/or take accurate messages;
- compose, type and proofread correspondence and forms;
- organize and prioritize work;
- serve as department leave keeper;
- monitor staff and student time sheet entries in SAP;
- process paperwork for student employee hires for department;
- monitor and order office supplies;
- maintain faculty and staff personnel files;
- may supervise student workers and/or other staff;
- open, date and distribute mail;
- greet, screen, and direct visitors as appropriate;
- perform other duties as assigned.
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Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Knowledge of SAP, Banner, CourseLeaf, Logi, Degree Works, CIM/PIM, Microsoft Office Professional, and other common software programs.
- Knowledge of basic math and bookkeeping.
- Ability to communicate courteously both in speech and writing with both internal and external contacts.
- Ability to understand and manage budgets including preparation of personnel records, travel, purchasing, and time reports.
- Ability to exercise appropriate independent initiative and judgement.
- Ability to understand, prioritize, and complete verbal and written instructions with attention to detail.
- Ability to organize, prioritize and delegate complex work tasks to meet assigned deadlines.
- Ability to develop and maintain accurate and confidential records and files.
Preferred Qualifications
- 2-3 years experience in an Administrative Assistant position. Knowledge of university and academic policies and procedures.
