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Secretary - Remote, Full-Time Work From Home ID-1172

Keller is a premier global recruitment firm specializing in connecting exceptional talent with industry-leading organizations. With our extensive network and deep market insights, we deliver tailored recruitment solutions across a wide range of sectors.

As an equal opportunity employer, we are dedicated to promoting diversity, equity, and inclusion in the workplace and ensuring the highest standards of service for our clients and candidates.

We are seeking a detail-oriented and proactive secretary to join our team. The successful candidate among other things, will perform administrative tasks similar to those of a Junior HR Admin, supporting various functions within the HR and Administration departments.

Key Responsibilities:

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  • Administrative Support: Provide general administrative support to the HR department, including scheduling meetings, preparing documents, and handling correspondence
  • Record Keeping: Maintain and update employee records, ensuring accuracy and confidentiality
  • Recruitment Assistance: Assist with the recruitment process, including posting job advertisements, screening resumes, and scheduling interviews
    • Onboarding: Support the onboarding process for new employees, including preparing onboarding materials and coordinating orientation sessions
    • Document Management: Organize and manage physical and electronic documents, ensuring easy retrieval and compliance with company policies
    • Employee Relations: Assist in organizing employee events and activities, promoting a positive workplace culture
    • Office Management: Monitor and order office supplies, ensuring that the office environment is well-maintained and conducive to productivity
    • Data Entry: Perform data entry tasks, ensuring that information is entered accurately and efficiently
    • Other Duties: Perform other administrative tasks as assigned by the HR Manager


    What Is Important To Us - Key Attributes

    Independent and proactive, with demonstrated energy, intelligence, and resourcefulness.

    Ownership and accountability of work, with pride in quality output.

    Extremely high attention to detail in all aspects of the job.

    Comfort with repetitive tasks and ability to follow through consistently.

    Flexibility to work in an unstructured environment and switch between tasks as needed.

    Strong preference for quality over speed in work output.

    Genuine enjoyment of work and desire for growth and challenges.

    Quick learner and tech-savvy, able to adapt to various systems and applications.

    Professional demeanor capable of impressing international clients and partners.

    Enthusiasm for engaging with new companies and individuals globally.

    Resiliency and not overly sensitive to direct communication styles.

    Requirements


    Experience: Previous experience in an administrative or HR support role is preferred.

    Skills:

    • Excellent organizational and time-management skills
    • Strong communication and interpersonal abilities
    • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
    • Attention to detail and accuracy
    • Ability to handle confidential information with discretion
    • Strong problem-solving skills and a proactive approach


    Languages: Fluency in English is essential; proficiency in additional languages is an advantage in our global context.

    Benefits

    • Health insurance
    • All South African public holidays
    • Paid Annual Leave
    • Paid Sick Leave
    • Significant opportunities for professional growth, skill development, and career advancement
    • Supportive, inclusive, and diverse work environment that values collaboration and innovation
    • The chance to make a meaningful impact by connecting top talent with life-changing opportunities
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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