Office Administrative Assistant ID-10065

Full Job Description

Responsibilities:

- Perform various administrative tasks to support the smooth operation of the office

- Answer phone calls, and direct inquiries to the appropriate person

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- Provide excellent customer service by addressing clients' needs and concerns in a timely and professional manner

- Coordinate projects and ensure deadlines are met by effectively managing schedules and resources

- Conduct data entry and maintain accurate records of important documents

 

- Assisting with AP/AR, punctual invoicing and payment tracking

 

- Coordinating with clients and property managers, scheduling and dispatching jobs while uploading all required documents

- Perform clerical duties such as filing, organizing files, and transcribing meeting minutes

- Proofread documents for errors in grammar, punctuation, and spelling

- Assist with dispatch including scheduling appointments and updating records

 

Experience:

- Computer literacy with proficiency in Google Suite and Quickbooks

- Strong customer service skills with the ability to communicate effectively and professionally

- Experience in project coordination and managing multiple tasks simultaneously

- Accurate data entry skills with attention to detail

- Familiarity with general clerical duties and office procedures

- Ability to transcribe information accurately from various sources

- Knowledge of proofreading techniques to ensure high-quality documents

- Previous experience as an office admin in a construction or trade is a plus

- Excellent typing speed and accuracy

- Demonstrated phone etiquette skills

 

- Reliability, impeccable attendance

 

Please note that this job description is not exhaustive and additional responsibilities may be assigned as needed.

 

Job Type: Full-time

 

Pay: $15.00 - $20.00 per hour

 

Benefits:

 

Flexible schedule

Paid time off

Professional development assistance

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